Administration Clerk

1. Receive incoming mail, sorts, logs and distributes as requires. Receives outgoing mail, logs and distributes.
2. Type all kinds of correspondence, reports, and YASREF forms using computers. Simple letters may be self- composed, more complex transcribed from hand written drafts.
3. Receive telephone calls and visitors. Gives answers to routine questions or takes messages. Refers other matters to appropriate personnel.
4. Prepare various statistical reports, data analyses and summaries using financial, planning and programs, statistical or other reference data as source material.
5. Create and maintain filing systems, records, and indices. Keeps reference files and policy manuals up-to-date by adding and deleting obsolete information.
6. Operate a personal computer or similar equipment as required to satisfactorily perform work assignments.
7. Maintain office supplies as necessary.
8. Provide work direction to lower classified employees as required.
9. Operate reproduction machines, fax machines, and other office machines as required.
10. Verify attendance, hours worked, compile employee time and post information in time sheets and designated records.
11. Keep track of leave time, such as vacation, personal, and sick leave, for employees.
12. Perform any other clerical or miscellaneous duties as requested by the supervisor.

Two (2) years Diploma in relevant field.