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Job Description
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1. Initiate purchase orders as per the approved purchase requisitions.
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2. Execute urgent purchase requisitions of materials and equipment in cases of emergency.
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3. Run timely checks on the itinerary and ETA (Estimated Time of Arrival) of ordered goods.
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4. Assist in the preparation of contracts with suppliers.
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5. Assist in processing of RFQs and the analysis of the submitted quotes thereafter.
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6. Maintain direct working relationships with existing vendor base to support current and future business needs.
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7. Assist in coordinating daily vendor inquires and organizing and standardizing all received bids by vendors and ensure that the bid information is not disclosed until the scheduled date.
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8. Support in coordinating and preparing all written documentation and exchange of data with the vendor to ensure it complies with the Purchasing and Contracting Policies and Procedures.
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9. Maintain record of bills and goods ordered/received.
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10. Prepare, maintain, and review purchasing files, reports and price lists.
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11. Perform other job-related duties as assigned by the Purchasing Division Head.
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Skills
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1. Transportation and Logistics Management
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2. Purchasing Techniques.
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3. Cost Analysis.
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4. Vendor and Contract Management.
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5. Supply Chain Process Optimization.
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6. Spare Parts Cataloguing and Standardization.
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7. Crude Procurement and Product Export.
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8. Warehouse and Logistic Operations.
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Education
business, engineering or equivalent