HR Policy & Planning Division Head

Management, Budgets and Procedures
* Manage and supervise the activities of the Division personnel to achieve the Department's objectives in an efficient and effective manner
* Develop and execute consistent and realistic operational plans for the Division in line with the Department's objectives
*Compile and provide input for preparation of the Department's budgets and regularly monitor expenditure against approved Division budget levels
* Investigate, highlight and reconcile any significant budget to actual variances to ensure effective performance and cost control
*Contribute to the development of the Department's business processes and operating procedures
*Develop and supervise the implementation of appropriate Division policies, processes, systems, standards, procedures and internal controls to support execution of the Department's work programs in line YASREF and international standards
* Ensure compliance with all applicable legislation and legal regulations and propose solutions to the Department's Head on issues related to the Division
*Support other YASREF Departments when needed

Staffing, Professional Development and Training
*Develop knowledge and competencies in the Division by ensuring that Division's employee attend training programs
* Support the establishment of personal development plans, succession plans and talent pipeline in coordination with the Human Resources to continuously develop employees
* Perform periodic performance appraisals for the Division staff and report the outcomes to the Department Head

Performance Management and Continuous Improvement
* Monitor the achievement of the Division's KPIs related to the annual performance objective
* Encourage innovation and support initiatives to continuously improve operations and services
*Propose improvements for internal processes to achieve greater efficiency

Health, Safety and Environment
* Drive the implementation of an HSE culture and ensure compliance with relevant regulations, policies, procedures, system & controls
* Ensure appropriate HSE training is provided to all employees within the Division to meet HSE standards

Functional Responsibilities
1. Ensure HR policy and planning initiatives are implemented as per the business plan and operating plan. Collaborate and provide guidance to the units to achieve excellent results, support organizational goals and foster a productive environment.
2. Ensure to prepare yearly consolidated HR budget, generate competent report on accountability, performance indices and cost control.

3. Analyses various HR policies, processes and systems and compare the same against benchmark practices and make recommendations for improvement.
4. Participate in preparing the departments short, medium and long term Programs, plans and offerings. Support the HR programs on inter department and intra department basis.
5. Ensure short term/ long term workforce plan/manpower plan for entire organization.
6. Ensure the annual workforce plan/manpower plan with appropriate budgets and determine the actual manpower cost. Work closely with staffing, workforce planning/manpower planning team.
7. Ensures Organization Development and Organization Change interventions like; Job Analysis, Organization structure, Span of Control, Job Descriptions, Job tiles, Job bands, Job Evaluation, Job Grading and Job Families are performed as per the best practices.
8. Investigates, analyses, studies and devises recommendation for the resolution of unique issues or cases pertaining to organization change, organization development processes, and systems, suggests best solution to address the issues.
9. Ensure the work OM systems, approved organization structure, positions, level of authority, work flow, records, programs, and other ERP/ computer-related works have updated and maintained appropriately.
10. Research job and worker requirements, structural and functional relationships among jobs and occupations, and link with Pay structure at par with benchmark practices.
11. Ensures competitive comprehensive compensation and benefits programs are in place, to attract, motivate, reward and retrain high quality staff from both Saudi nationals and expatriates.
12. Periodically review, design and create best competitive Total reward package at par with benchmark practices, consider internal equity and external market rates and develop, implement attractive/competitive package.
13. Regularly review the benefit and welfare plans against the annual reward survey and identify any changes in the legislation. Post review update and get an approval of top management with help of HR manager.
14. Closely monitor Succession planning activities, guide and support the unit head, and proponent on identification of successors, Critical positions and Key positions. Periodically review the progress and share the results with competent authority as and when required.
15. Ensure payroll processing is performed timely and accurate manner and in accordance with the HR Policies.
16. Provide quantitative and qualitative analysis on a variety of programs, create analytical models to assess utilization of programs.
17. Close audit observations and implement audit recommendations. Reviewing supporting evidences with the help unit leads.

18. Support the implementation of YASREF long term corporate strategy and periodically monitor and close the KPIs as per the timeline.
19. Coordinate with internal control team to ensure internal controls are well established, monitored and complied. Ensure procedural risks are addressed, resolved and not repeated.
20. Conduct Employee Engagement/Satisfaction survey, post survey identify the gaps and prepare results for management presentation.
21. Ensure to implement the improvement plan, quality plan in association with Operation Excellence Team. Periodically review the progress and share the results with competent authority as and when required.
22. Perform other job-related duties as assigned by the HR Manager.

1. Personnel & Employee Relations

2. Compensation, Benefits & Rewards

3. HRIS

4. Business Acumen

5. Training and Development

6. Job Analysis and Architecture

7. Organizational Design and Development

8. Staffing and Recruiting

Bachelor’s Degree in Human Resource, Business Administration or equivalent.
International Professional Certification like CIPD / SHRM or equivalent is preferred.

Bachelor’s Degree in Human Resource, Business Administration or equivalent.