Training & Development Division Head

Managerial Responsibilities

Management, Budgets and Procedures

- Manage and supervise the activities of the Division personnel to achieve the Department's objectives in an efficient and effective manner

- Develop and execute consistent and realistic operational plans for the Division in line with the Department's objectives

- Compile and provide input for preparation of the Department's budgets and regularly monitor expenditure against approved Division budget levels

- Investigate, highlight and reconcile any significant budget to actual variances to ensure effective performance and cost control

- Contribute to the development of the Department's business processes and operating procedures

- Develop and supervise the implementation of appropriate Division policies, processes, systems, standards, procedures and internal controls to support execution of the Department's work programs in line YASREF and international standards

- Ensure compliance with all applicable legislation and legal regulations and propose solutions to the Department's Head on issues related to the Division

- Support other YASREF Departments when needed

 Staffing, Professional Development and Training

- Develop knowledge and competencies in the Division by ensuring that Division's employee attend training programs

- Support the establishment of personal development plans, succession plans and talent pipeline in coordination with the Human Resources to continuously develop employees

- Perform periodic performance appraisals for the Division staff and report the outcomes to the Department Head

Performance Management and Continuous Improvement

- Monitor the achievement of the Division's KPIs related to the annual performance objective

- Encourage innovation and support initiatives to continuously improve operations and services

- Propose improvements for internal processes to achieve greater efficiency

Health, Safety and Environment

- Drive the implementation of an HSE culture and ensure compliance with relevant regulations, policies, procedures, system & controls

- Ensure appropriate HSE training is provided to all employees within the Division to meet HSE standards

Functional Responsibilities

1. Advise T&D team on training and ensure that all adopted programs are aligned with the overall HR strategy at YASREF. Ensures career development of employees based on best practices.

2. Administer the technical courses (JCP-Certification, Mentor & Evaluator Certification Programs and Internship Programs). Based on the need analysis doctrine new training & development programs and convey such new initiatives to proponent department.

3. Provide guidance to training and career development programs and ensure career development is an integral part of talent management and implement programs like; Soft skills development program, Functional (Specialized) Training, English Language Program, Leadership Programs, FGDP/PDPs, COOP-Summer Training, on-the-job training, Elites and social programs, Library Management and Toastmasters are well integrated to optimize Talent in the organization.  

4. Provide technical guidance to trainers to ensure that general and technical skills training plans and courses are effectively developed, delivered and maintained according to the best industry practices, quality standards, YASREF’s requirements and allocated budgets.

5. Align with Succession Planning team to introduce and administer various leadership training programs required for successors.

6. AdministerbAssessment centre/examination centre to evaluate the skill assessment of successors/trainees.

7. Establish a detailed annual training budget for each organization or department.

8. Plan and implement employee development and training programs using a variety of methods that may include demonstrations, conferences, classroom training, meetings, workshops and on-the-job training.

9. Evaluate current training programs and instructor training methods to identify weaknesses or shortcomings and provide recommendations for improvement.

10. Periodically discuss training needs and goals with management/proponent departments to identify special training needs based on projected production processes, changes, and other factors.

11. Lead the Identification of training needs using a structured format and approach and analyse training needs as per the scheduled time line, compile training and employee development plans and obtain commitment from all stakeholders.

12. Evaluate proposals for training courses and workshops received from associates/third parties/vendors seeking to work with YASREF

13. Conduct benchmark surveys with peer oil and gas industries to identify effective career development practices.

14. Oversee the design, development and implementation of Competency Framework and Career Development for all YASREF’s employees.

15. Support Performance Management related trainings.

16. Ensure the effective implementation of Career Development and Training programs and make sure that all related records, manuals, templates and documentation are properly designed, communicated, maintained and updated.

17. Ensure the effectiveness and promptness of all administrative and logistics activities associated with learning and training activities.

18. Undertake specific initiatives and projects relating to the development and implementation of new Talent Management programs and initiatives.

19. Coordinate with OE (Operational Excellence) team to ensure quality models are introduced as per the guidelines of Operational Excellence guidelines.

20. Coordinate with internal control team to ensure internal controls are well established, monitored and complied. Ensure procedural risks are addressed, resolved and not repeated.

21. Ensure that all employees in the division have an access to the right software and hardware to ensure that their tasks and activities are performed efficiently and cost effectively in coordination with the concerned IT Personnel.

22. Support and explain talent management and career development related policies, plans and programs to the senior management, proponent department and employees.

23. Act as a coach to subordinates, identify their training needs and recommend training courses and follow-up on their personnel records such as timesheets, discipline, vacations, leaves and absenteeism.

24. Ensure quality and timely completion of work/projects and present competencies of leadership, achievement drive, communication, developing others, teamwork & collaboration, Analytical thinking to achieve the set objectives.

25. Perform other job-related duties as assigned by the HR Manager.